Software for aesthetic clinics
Appointments, treatment documentation and marketing in one system – for clinics with self-paying patients.
from €249 / month · per clinic · no fee per case · cancel monthly
For aesthetic clinics, aesthetic medicine practices and physician-led treatment studios.
Five areas, one system
Online booking and fewer missed appointments
Patients book themselves, around the clock, on your website. The calendar shows every appointment by practitioner and room.
- Online booking by treatment, practitioner or treatment room, embedded in your website
- Automatic reminder the day before by text message, otherwise by e-mail
- Confirmation and change e-mails; patients manage their appointment through a personal link
- Calendar in day, week and month views
- No-show status, an optional no-show fee notice at booking and a list of chargeable no-shows
Treatment documentation for every visit
Every treatment is documented in a structured way, signed by the practitioner and linked to the invoice.
- Treatment record with service or product, lot number, quantity, treatment zones and price
- Presets per product for fast entry; changes are logged
- Photos stored directly with the treatment
- Consent forms and contracts signed digitally on the patient's own device
- Material used, with lot number, deducted from stock automatically
- Invoices for self-paying patients, with discounts
Priority
Clinical
More
- Analgesic 400 mgtwice daily
- Beta blocker 5 mgonce daily
Patient prefers morning appointments. Check allergy status before the procedure.
Nursing · 14.06.2026
Check-up — 02.07.2026, 09:30
Dr. Rossi · Room 2
Reminder: please complete the intake form before your appointment.
Clinic · SMS · 12.06.2026
Know which ads bring patients
Viali stores the source of every booking and follows leads through to treatment and revenue.
- Leads from website forms and Meta lead forms arrive automatically
- Source per booking: UTM parameters and click IDs (gclid, fbclid, ttclid and more)
- Funnel reports: leads, appointments, conversions and ad budget per channel
- Conversion feed for import into Google Ads and Meta
- Flows: e-mail and SMS campaigns with segments, A/B tests, an AI editor and automations
- Promo codes, loyalty cards, packages, memberships and a referral programme
Offers
| Code | Description | Value | Applies to | Validity | Uses | Status |
|---|---|---|---|---|---|---|
| SPRING20 | Spring skin-check | 20% | any | — | 38 | ActiveEditDeactivate |
| WELCOME50 | New patient | €50 | any | — | 12 | ActiveEditDeactivate |
Referral partners, properly managed
Partners such as beauty salons or gyms get their own code. Viali attributes the patients and prepares the statements.
- Partner list with a unique referral code and a printable poster
- Patients attributed to the partner who referred them
- Partner portal with e-mail code login: referrals and earnings at a glance
- Commissions on surgical procedures and monthly statements as PDF
Create offers, accept online, sign
From the consultation to the signed contract, without paper.
- Offers with variants, optionally drafted by AI from your notes
- Sent as a PDF by e-mail; the patient accepts online through a link
- Contract signed online, countersigned by the clinic
- Deadlines and reminders for signature and payment
- Pipeline view from draft to paid; invoice straight from the offer
Viali is a documentation system. It replaces neither the patient monitor nor the physician's clinical judgement.
Fixed monthly price, no fee per case
- Every feature included
- No fee per case
- Cancel monthly
- Staff without a login free
- Hosted in Switzerland
15-minute demo
In 15 minutes online we show you booking, treatment documentation and marketing reports. Then you decide.
Request a 15-minute demo
One software for appointments, treatments and marketing
Try Viali with your team, or let us show it to you in 15 minutes.